Salaries and financial advances related to the administrative body:
- After signing the contract with the university, the college or the unit where the employee works at must provide us with the starting date of work.
- A bank account must be created and provide the payroll department in the financial affairs unit with the account number, the name of the bank and the branch in order to deposit the salary in this account.
- The payroll unit at the financial unit affairs is responsible for deducting any taxes and social security installments and any other deduction from the employee’s salary.
- A salary loan can be obtained according to article (26/c) of the financial system of the Hashemite University , which states as following:
? salary loan for the employees who had been employed for the first time from faculty members, full-time lecturers , teaching/research assistants, seconded employees appointed through contracts, and employees, during the first three months of their appointment m noting that the loan must not exceed three times of the total monthly salary, and does not exceed one thousand five hundred dinars, and it must be paid from the employee’s salary distributed in twelve installments at most, beginning from the salary of the next month after the month which the loan had been deposited.
Procedures and regulations which must be followed before taking expenses advance:
- A document of loan request must be submitted from the dean of the college or the director of the unit to the director of the financial affairs unit, in the case of petty expenses loan, if it was less the (500) JD, it is related to the authority of each one.
- A document of loan request must be submitted from the dean of the college or the director of the unit to the university president, if it was more than (500) JD.
-In the case of the loan related to hospitality expenses; the letter must be accredited from the president of the university, it must not exceed 50 JD
- Determining the amount of the loan and the name it will be disbursed to.
Procedures should be followed to close the loans expenses:
- Collecting all the invoices related to the loan, and sending them to the director of financial affairs unit through an official letter, clarifying renewing the loan or closing it, after the unit of supplies complete the related procedures, as following:
1. Attach the financial allocation reservation with it
2. Stamp the invoices with consumer stamp or write an entry document and check an internal receipt for them
3. The invoices must be approved from the dean of the college or the director of the unit
4. If the expenses loan includes an expenses for hospitality ( purchasing food and drinks) it must be approved from the [resident whatever the costs were.
5. Do not stick any stamps for the invoices which cost less than 50 JD
6. stamps must be put on the invoices which costs equal or more than 50 JD
the total cost of the invoice * 0.006 = the stamps value to the nearest hundred fils + the invoice stamp which cost half of one JD
for example:
62* 0.006= 0.372 ~~ 0.400 + invoice stamp 0.500= 0.900