Purchasing Department Objectives:
1- Purchasing the university's needs of supplies and office materials, and carrying out works in accordance with the provisions of the supplies and works system in force at the university, in order to advance the educational process therein.
2- Seeking to ensure the optimal management of the university's financial resources, and spending such resources in a way that maximizes the university's benefit from these resources, and serves its mission, and in coordination with other relevant university bodies.
3- Contributing to supporting and developing the local private sector, by facilitating its participation in the university's various tenders and referrals, as long as this serves the university's interest and mission.
4- Enhancing trust between the university and the local community, through the clarity of decisions related to tenders, their integrity and transparency, and ensuring that they are based on sound and stable foundations; to enhance the principle of free competition that the university seeks to achieve, whether through offering tenders or referrals.
5- That the purchasing process takes into account obtaining the best supplies, at the best prices and conditions.
6- Seeking to archive tender files and documents, as they are an easy-to-access and easy to-use reference.
Future aspirations of the Purchasing Department
The strategic plan and future aspirations of the department include several main axes
First: Developing the efficiency and productive capacity of the department's employees:
What is meant here is developing the department's employees by increasing their capabilities and developing their personal and practical skills in order to qualify them to perform the work faster, more accurately, and more effectively, by holding enrichment courses in the field of computers, English, and areas related to tenders.
Second: Developing the work mechanism in the department
A)- In line with the technological development that we are witnessing in various fields, and what this has reflected on the nature of work and how it is performed; therefore, any institution or department must seek to develop the mechanism for completing work in it; To keep pace with this rapid development, and through archiving the office, activating and updating the computerization of tenders and all procedures therein. To take this into account, the department is working, in coordination with the University's Information Technology Center - a request was made to create various programs for this purpose - on computerizing its work, through computerizing the office's work - which is already computerized at the university, and therefore there is no difficulty in applying it in the office - and computerizing the work of guarantees, as the employee in charge of it can enter the guarantee, its value, number, expiration date, the bank that issued it, and the date on which it will be requested to be extended easily, through some software that helps the applicant in this, and also work on computerizing referrals.
B)- Increasing the department's staff and filling the required vacancies; due to the shortage in staff:
Establishing a Legal Affairs Division, whose tasks and duties are as follows:
A- Providing legal advice on the legal aspect of the decisions of the purchasing committees.
B- Preparing the legal drafting of the decisions issued by the Purchasing Department to avoid challenging them before the competent authorities.
C- Limiting, auditing, classifying, indexing, and preserving all decisions issued by the department.
D- Preparing the forms of contracts and agreements related to the work of the Purchasing Department, which are concluded with any other party, or participating in their preparation, and providing legal advice on their implementation.
E- Preparing draft laws, regulations and necessary instructions related to the work of the department.
F- Taking the initiative to identify gaps in the laws, regulations and instructions in force, by applying them to reality, and proposing the necessary amendments to them.
G- Taking the initiative to request an interpretation of the provisions of laws and regulations that are ambiguous in application, or differing opinions on their application.
H- Preserving and documenting the necessary legal references, legal encyclopedias, and the Official Gazette.