Salaries and financial loans related to the academic faculty members
Basic information related to employee salary
- After signing the contract with the university, the college where the employee works at must provide us with the starting date of work.
- A bank account must be created and provided to the payroll department in the financial affairs unit with the account number, the name of the bank and the branch in order to deposit the salary in this account.
- Providing the payroll unit with the social security number.
Basic information related to financial loans:
- A salary loan can be obtained according to article (26/c) of the financial system of the Hashemite University , which states as: salary loan for the employees who had been employed for the first time from faculty members, full-time lecturers , teaching/research assistants, seconded employees appointed through contracts, and employees, during the first three months of their appointment m noting that the loan must not exceed three times of the total monthly salary, and does not exceed one thousand five hundred dinars, and it must be paid from the employee’s salary distributed in twelve installments at most, beginning from the salary of the next month after the month which the loan had been deposited.
Procedures and instruction must be taken into consideration before taking daily loans:
- Participating in the scientific conferences approved by a decision from the dean and the recommendation from the head department, equal distribution among faculty members in the department or college must be taken into consideration.
- A faculty member can attend one scientific research sponsored by the University in one academic year.
- The university can hold the financial expenses related to participating in the conference with (1500) JD at most, depending on the place of the conference, including daily allowances, conference fees and travel ticket.
- A faculty member who applies to participate in a scientific conference, must provide the following to his application:
1. The invitation which was addressed to him from the conference committee or the organizational unit.
2. The approved form to participate in the scientific conference including the needed information.
3. In case of obtaining a better price for the travel ticket from an airline other than Royal Jordanian , it must be written to the president, and after approval, the money will be deposited to the faculty member , noting that the faculty member should provide an invoice of the ticket’s value with stamps costs ( 0.006) of the invoice cost. In addition to a stamp costs ( 0.500) penny, must be put on the invoice and a receipt proof of the purchase of the ticket.
Procedures must be followed after coming back from travel to pay the daily allowance loan:
- A document must be filled to pay the daily allowance which was paid to the faculty member, submitted to the president after dean’s approval, attached with the following:
1. A copy of the passport page which includes the faculty member photo and the page which includes the stamp of departure from Jordan and coming back.
2. A recite approves paying the conference fees whether it was paid through the financial unit or by the faculty member
3. The loan must be paid within one month from returning from travel.
4. The loan will be deducted from the salary if it isn’t paid within one month from returning, and the purpose from the travel was completed.
General information related to housing fund, the savings fund and the severance payment:
First: housing fund:
Any employee at the University, has the right to register in the housing fund or withdraw from it at any time, it means that the subscribe and withdrawal is optional, as follows:
- A subscription application must be submitted to the fund committee to get the approval.
- Monthly fee (%5) will be deducted from the employee basic salary.
- The subscriber has the right to withdraw from the fund through submitting an application, all the monthly subscriptions will be paid to him, providing that the fund does not have any rights from the subscriber.
Second: savings fund
- Subscription in the savings fund is compulsory for all classified employees.
- (%5) from the employee’s basic salary will be deducted for the fund’s account, the university contributes with (%10) of the basic salary.
- The employee doesn’t have the right to get any amount of money through the university’s contribution in the fund and the attained profits due to not being qualified during the experience period, or losing the job at the university, or being dismissed from the job, or leaving the job without the approval of the authority department regarding the termination or end of service.
- The employee has the right to get a saving loan by the ratio of (%50) of the total from the employee’s dues (his/her contribution and the university’s contribution), knowing that this loan must be repaid from the employee’s salary in installments on at most (36) months and not less than (12) months.
- The committee has the right to provide a non-refundable portion of the total dues from the employee’s balance in the fund not exceeding (%50) of it, knowing that his service must be not less than 7 years at the university.
- It is not allowed to disburse any amount of money to any employee unless he/she submits a written document to the manager of the financial affairs unit at the university, and adding the guarantee of other two employees at the university whom their service at the university must not be less than 7 years, and that the amount of money is a repaid loan by the university.
Third: the end of service reward fund
- >Any employee at the university ,when leaving the job permanently, has the right to attain a reward of end service, calculated on the basis of his/her last salary, as follows:
- A salary of one month of each year of the first five years of the service.
- One and half month’s salary of the second five years of service
- Tow month’s salary of each of the third five years of service
- Three months salary of the following years of service
- >Any employee has the right (during his/her service) to get a ratio of the bonus knowing that it must not exceed (%50), and his service must not exceed 10 years at the university.
- > Any employee may lose his/her right of attaining the bonus permanently, in the following cases:
- if he/she was convicted by a final judicial case from a Jordanian court specialized in committing the crime of high treason, or any other criminal crime which threatens the internal and external security of the country, or if the employee commits a espionage for the sake of other foreign country.
- if he/she was convicted by a specialized Jordanian court for committing the crime of stealing the country’s fund, or the university’s fund or falsification of official documents.
Financial loans and its types:
First: the procedures and restrictions which are followed before taking the loan of the expenses related to purchasing different supplies for the college or the unit which the employee works at, ( the loan is disbursed for official purposes).
a- A document of loan request must be submitted from the dean of the college or the director of the unit to the director of the financial affairs unit, in the case of petty expenses loan, if it was less the (500) JD, it is related to the authority of each one.
b- A document of loan request must be submitted from the dean of the college or the director of the unit to the professor, the university president, if it was more than (500) JD.
c- In the case of the loan related to hospitality expenses; the letter must be accredited from the president of the university, it must not exceed 50 JD
d- Determining the amount of the loan and the name it will be disbursed to.
Procedures should be followed to close the loans expenses:
- Collecting all the invoices related to the loan, and sending them to the director of financial affairs unit through an official letter, clarifying renewing the loan or closing it, after the unit of supplies complete the related procedures, as following:
1. Attach the financial allocation reservation with it
2. Stamp the invoices with consumer stamp or write an entry document and check an internal receipt for them
3. The invoices must be approved from the dean of the college or the director of the unit
4. If the expenses loan includes an expenses for hospitality ( purchasing food and drinks) it must be approved from the [resident whatever the costs were.
5. Do not stick any stamps for the invoices which cost less than 50 JD
6. stamps must be put on the invoices which costs equal or more than 50 JD
the total cost of the invoice * 0.006 = the stamps value to the nearest hundred fils + the invoice stamp which cost half of one JD
for example:
62* 0.006= 0.372 ~~ 0.400 + invoice stamp 0.500= 0.900